Terms & Conditions

Terms & Conditions

These Terms and Conditions (the “Terms”) govern your access to and use of services offered at the website located at www.srt-fairs.com, controlled by SRT International Ltd., a limited liability company incorporated under Bulgarian law, registered with the Bulgarian Commercial Register under No. 201439810, with headquarters and seat address at ‘Mladost 2’ Residential District, bl. 219, Entr. 4, Fl. 1, Ap. 56, Sofia 1799, Bulgaria, and with effective place of business located at 19 A Manastirska Str., Fl. 2, Office 3, Sofia 1111, Bulgaria (referred to as “SRT”, “the Company”).

By signing this agreement (the “Agreement”) with SRT, the Participant confirms and agrees that their relationship with SRT regarding the physically attended and/or virtual events organized by SRT shall be governed by these Terms and Conditions. Which shall be legally binding and enforceable.

This Agreement takes effect when the Participant clicks a button and registers for SRT organized events and/or E-conference. The Participant represents herein that he/she is lawfully able to enter into contracts, as well as that he/she has legal authority to bind the legal entity he/she represents. Additional terms and conditions may apply for individual service offerings, provided by SRT through or further to the Website, as indicated in the respective service level agreements.

The Organizer

„SRT International”, registration No: 201439810, address: ‘Mladost 2’ Residential District, bl. 219, Entr. 4, Fl. 1, Ap. 56, Sofia 1799, Bulgaria, and with effective place of business located at 19 A Manastirska Str., Fl. 2, Office 3, Sofia 1111, Bulgaria

Participants

Any institution, applying to participate in the physically attended and/or virtual event as participant or co-participant.

Only registered university staff are allowed to participate in our fairs.

Agents are not welcome unless they work exclusively for your institution and are previously approved by SRT in written format.

Conditions of applying to SRT events

The Participant applies for participation in the fair online at www.srtfairs.com webpage by completing the Application form online.

When registering on the Website, the Participant shall provide accurate and true information about themselves and undertakes to keep the information up-to-date at all times.

Services Included in the Virtual Events/E-conference price

The price includes access to Marcom Eschedule PRO platform where the Participant creates a profile, arranges, and conducts meetings with School Counselors (Partners).

Only one extra participant is allowed, subject to an extra charge of 500 EUR.

The Participant can use only its institution official logos, photos and contact details.

School Counselors Contact Details

The Organizer does not provide the Participant with contact details of attending School Counselors but does share the contact details of all Participants with the School Counselors.

 

Rights and obligations of the Organizer while providing Virtual Events services

The Organizer has an obligation to provide all Participants access to the virtual platform used for the E-conferences within the deadlines stipulated for profile creation, agenda scheduling, live event and view only mode.

The Organizer has an obligation to maintain a correct business relationship with Marcom Consulting SARL, owner of the Marcom Eschedule PRO platform, to assure the platform availability for the Participant.

The Organizer has the obligation to advise the Participant on best practices to complete all meeting slots but has no obligation to assure that all meeting slots of the Participants are being booked.

The Organizer does not offer proof reading, copywriting and image editing of the information uploaded by the Participant in their profile on Marcom Eschedule PRO platform but may advice the Participant on the best practices in order to improve the Participant’s experience and visibility.

The Organizer has a right to reject Participants within the booking deadlines, should the limit of 50 participants be reached.

The Organizer has a right to reject Participants passed the booking deadlines.

The Organizer has a right to make changes in the E-conference schedule and to inform the Participant correspondingly at the latest 24 hours prior to the beginning of the event.

 

Rights and obligations of the Participant while using Virtual Events services

The Participant is responsible for the content of information placed in the E-conference profile and its correspondence to EU regulations.

The Participant is responsible for updating their profile in a timely manner and within the deadlines stipulated.

The Participant has the right to request, at any time, instructions on using the Marcom Eschedule PRO platform, setting up their profile and conducting meetings and the Organizer has the obligation to respond such requests.

The Participant has the obligation to install Zoom on the device used for the meetings.

The Participant is responsible for assuring good internet connection while using the platform. Any service interruptions caused by Participant’s internet connection are beyond the Organizer’s liability.

The Participant has a right to cancel the participation in the E-conferences by informing the Organizer in writing by e-mail and agreeing with the Cancellation Policy of the Organizer.

The Participant has no right to let out the participation fully or partially to third parties without prior written consent of the Organizer.

The Participant has no right to distribute advertising and/or promotional materials to School Counselors in a relation to the E-conference without prior written approval of the Organizer.

The Participant shall strictly follow the schedule of the event, which is provided by the Organizer. The Participant is fully responsible, and the Organizer shall not be held liable in case the Participant does not observe the schedule.

 

Deadlines for Virtual Events /E-conference services

 

  • Participation Booking Deadline: 31 August 2020
  • Early Bird Booking Deadline: 22 July 2020
  • Access to Marcom Escheduling PRO platform: 6 August 2020 until 7 September 2020 (Profile Creation), 19 October 2020 until the event’s end (Scheduling) and 4 weeks pass the end of the event (view mode only)

 

 

Cancellation Terms for Virtual Events/Webinars/E-conference services

The Participant has a right to cancel the participation in the Virtual Events/Webinars/E-conference by informing the Organizer in writing by e-mail and agreeing with the Cancellation Policy of the Organizer. In case of cancellation the Participant shall be entitled to receive a part of the paid price, as follows:

Up to 90 calendar days prior to the Virtual Events/Webinars/E-conference beginning: 70% of the total amount;

Up to 60 calendar days prior to the Virtual Events/Webinars/E-conference beginning: : 40% of the total amount;

Up to 30 calendar days prior to the Virtual Events/Webinars/E-conference beginning: 20% of the total amount;

Less than 30 calendar days prior to the Virtual Events/Webinars/E-conference beginning: no refund.

 

Services Included in the physically attended Fair Event Price

One table (approx. 70×120 cm) for one representative

Only one extra participant is allowed, subject to extra charges (40 EUR/day + accommodation/flight expenses).

Student Assistants and Advertisement

The Participant is allowed to bring 1(one) rollup banner, tablecloth, printed materials, business cards, inquiry cards and souvenirs.

The Organizer does not offer shipping support, customs clearance or individual follow-ups; please do not send us tracking numbers.

SRT takes no liability for materials not handed to SRT staff the night before the fair.

School Database

The Organizer will provide the Participant a list of attending schools before the tour and a list of attending counselors’ contacts – after the tour.

Food & Beverage During the Fairs

Breakfast is included in the room rate and lunch will be provided by the Organizer during the fairs;

The Participant must list Special food preferences in the registration form;

Shuttles between Venues (schools, suggested hotels, airports)

SRT will provide complimentary bus shuttles between the official (suggested) hotels, schools and airports.

The Participant must cover excess/oversize luggage fees if applied at the airport.

 

 

Rights and obligations of the Organizer while providing physically attended Fair Event services

The Organizer has a right to allocate a place for the Participant in the exhibition hall and will try to comply, as far as possible, with the wishes of the Participant.

The Organizer has a right to make changes in the fair event schedule and to inform the Participant correspondingly at latest 24 hours prior to the beginning of the fair event.

The Organizer is entitled to claim compensation of losses caused by the Participant.

The Organizer is not responsible for any conditions caused by force majeure circumstances as well as any losses caused by visitors and participants of the fair.

 

Rights and obligations of the Participant while using physically attended Fair Event services

The Participant is responsible for the content of information placed in the fair’s guide and its correspondence to EU regulations.

The Participant has a right to use the exposition area according to the Participant’s requirements and needs, if this doesn’t contradict to the EU regulations and conditions of participation.

The Participant has a right to cancel the participation in the fair by informing the Organizer in writing by e-mail.

The Participant is obliged to compensate for losses suffered by the Organizer due to the Participant’s action and according to the invoice issued by the Organizer.

The Participant has no right to let out the exposition area fully or partly to third parties without written approval of the Organizer.

The Participant has no right to distribute advertising and promotional materials outside the exposition hall without written approval of the Organizer.

The Participant has no right to disassemble and leave the exposition area before the end of fair’s opening hours without notifying the Organizer in advance.

The Participant shall strictly follow the schedule of the event, which will be provided by the Organizer. The Participant is fully responsible, and the Organizer shall not be held liable in case the Participant does not observe the schedule with regards to accommodation and transfer places and dates.

 

Cancellation Policy for physically attended Fair Event services

Up to 90 calendar days prior to the tour’s beginning: 70% of the total amount;

Up to 60 calendar days prior to the tour’s beginning: 40% of the total amount;

Up to 30 calendar days prior to the tour’s beginning: 20% of the total amount;

Less than 30 calendar days prior to the tour’s beginning: no refund.

Payments

The Participant shall pay the participation fee according to the payment deadline or schedule set by the Organizer.

The Organizer has a right to cancel the participation of the Participant and all booked services if any of the payment terms and schedules are not met and/or delayed.

All payments should be made in the currency stated in the invoice. If paying by bank transfer, the Participant should cover all bank charges and other related fees associated with the payment.

Responsibility and Liability

SRT acts as a representative of the participants and delegates accommodation and logistic bookings to a licensed travel agency, on matters related to bookings, promotional activities, and other services described above, and is therefore not to be held liable for any material loss, injury, flights delays/ annulations or damage due to circumstances beyond our control. SRT reserves the right to make changes/ cancel the fairs due to force majeure circumstances.

The Participant agrees that SRT entire liability, and the Participant’s exclusive remedy to any of SRT service(s) provided under these Terms and Conditions and/or for any breach of this Terms and Conditions is solely limited to the amount the Participant paid for such service(s). SRT shall not be liable for any direct, indirect, incidental, special or consequential damages resulting from the use or inability to use any of SRT services or for the cost of procurement of substitutive services. In case such exclusion or limitation of liability for consequential or incidental damages is not allowed by the governing law, SRT liability shall be limited to the extent permitted by the law.

Variation

SRT may revise these Terms from time-to-time.  Revised Terms will apply to our services from the date of the publication of the revised Terms on SRT website www.srtfairs.com.

General Provisions

These Terms and Conditions and our Agreement shall be governed by Republic of Bulgaria law, to the extent that it is not overridden by applicable mandatory rules of local laws, such as consumer protection laws. Any dispute relating in any way to the Services mentioned above, shall be adjudicated by the competent courts in Sofia, Bulgaria, and the Participant’s consent to exclusive jurisdiction and venue in such courts.

 

Amended 15 July 2020